click menu for more options


Winston Public Library Plan

I. Mission Statement

A. The mission of the Winston Library is to provide quality materials and services which fulfill educational, informational, cultural, and recreational needs of the entire community in an atmosphere that is welcoming, respectful, and businesslike.

B. The general library goals of the Winston Library shall be:

  1. To serve all residents of the community and the surrounding region.
  2. To acquire and make available to all residents of the above area such books, periodicals, pamphlets, and other services as will address their needs to a) become well informed, b) locate answers to important questions, c) cultivate the imagination and creative expression, d) develop skills for career and vocational advancement, and e) enjoy leisure by means of reading and other media services.
  3. To acquire the means to provide the most frequently requested material locally and upon demand.
  4. To maintain a program of service which locates information, guides reading, organizes and interprets material for people of various backgrounds, and stimulates thinking and intellectual development in individuals of any age.
  5. To strive consistently to discover new methods and improvements for better service for the library's customers.

II. Who May Use the Library

  1. The library will serve all residents of the community and the Douglas County area. Service will not be denied or abridged because of religious, racial, social, economic, or political status; or because of mental, emotional, or physical condition; age; or sexual orientation.
  2. The use of the library may be denied for due cause. Such cause may be failure to return library materials or to pay penalties, destruction of library property, disturbance of other patrons, or any other illegal, disruptive, or objectionable conduct on library premises.

III. Services of the Library

The library provides materials and resources for information, entertainment, intellectual development, and enrichment of the people of the community. The library should endeavor to:

IV. Volunteers and Friends

The Library Board encourages individuals and groups to volunteer their time and efforts in the service of the Winston Library. In appreciation of volunteer services, the Library acknowledges the need to organize volunteer activities and provide for appropriate recognition befitting the benefit to the library and the communities it serves.

V. Personnel Policy

  1. The Winston Library will employ a half-time FTE with all federal and state reporting done by the Treasurer of the Board of Directors.
  2. The Winston Library will depend on volunteers to maintain library services to our patrons. All staff will be treated with respect, fairness, and good faith, and advocate conditions that safeguard the rights and welfare of all staff members.

VI. Materials Selection/Collection Development Policy

    A. Objectives
    1. The purpose of the Winston Library is to provide all individuals in the community with carefully selected books and other materials to aid the individual in the pursuit of education, information, research, pleasure, and the creative use of leisure time.
    2. The Library Bill of Rights and The Freedom to Read Statement have been endorsed by the Winston Library Board of Trustees and are integral parts of the policy.
    3. Library materials will not be marked or identified to show approval or disapproval of their contents, and no library material will be sequestered except to protect it from damage or theft.
    4. The materials selection/collection development policy is used by the library staff in the selection of materials and also serves to acquaint the general public with the principles of selection.
    5. The materials selection/collection development policy, like all other policies, will be reviewed and/or revised as the need arises.

    B. Responsibility for Selection
    1. The ultimate responsibility for selection of library materials rests with the library director who operates within the framework of the policies determined by the Winston Library Board of Trustees.
    2. This responsibility may be shared with other members of the library staff, however, because the director must be available to answer to the library board and the general public for actual selections made, the director has the authority to reject or select any item contrary to the recommendations of the staff.

    C. Criteria for Selection
      The main points considered in the selection of materials are:
      1. individual merit of each item
      2. popular appeal/demand
      3. suitability of material for the clientele
      4. existing library holdings
      5. budget
      6. patron request

    D. Interlibrary Loan
    1. Because of limited budget and space, the library cannot provide all materials that are requested. Therefore, interlibrary loan is used to obtain from other libraries those materials that are beyond the scope of this library's collection.
    2. In return for utilizing interlibrary loan to satisfy the needs of our patrons, the Winston Library agrees to lend its materials to other libraries through the same interlibrary loan network, and to make an effort to have its current holdings listed in a tool that is accessible by other libraries throughout the state.

    E. Gifts and Donations
    1. The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if appropriate and needed. If they are not needed because of duplication, condition, or dated information the director can dispose of them as he/she sees fit. The same criteria of selection which are applied to purchased materials are applied to gifts. By law, the library is not allowed to appraise the value of donated materials, though it can provide an acknowledgment of receipt of the items if requested by the donor.

    F. Weeding
    1. An up-to-date, attractive and useful collection is maintained through a continual withdrawal and replacement process. Replacement of worn volumes is dependent upon current demand, usefulness, more recent acquisitions, and availability of newer editions. This ongoing process of weeding is the responsibility of the library director and is authorized by the Board of Trustees. Withdrawn materials will be handled in a similar manner and under the same authority as donated materials.

    G. Potential Problems or Challenges
    • The Winston Library recognizes that some materials are controversial and that any given item may offend some patrons. Selection of materials will not be made on the basis of anticipated approval or disapproval, but solely on the basis of the principles stated in this policy.
    • Responsibility for the reading of children rests with their parents or legal guardians. Selection of library materials will not be inhibited by the possibility that materials may come into the possession of children.

VII. Circulation Policy

    A. Potential Problems or Challenges
    • All borrowers must be registered and must have a valid local or system patron card to borrow library materials.
    • Patrons must fill out an application form to register for a new library card.
    • identification is required. A driver's license or student ID is preferred, however, any other official ID or recent non-personal piece of mail may be acceptable.
    • Applicants under 12 years of age must have a parent or guardian give their consent on the application form before a new card can be issued. This parental signature is not required for children who are renewing cards.
    • Materials cannot be checked out until a library card is issued.
    • All library cards expire after 1 year. In order to renew a library card, patrons must produce identification and must clear all outstanding fines and bills.

    B. Lost or Forgotten Cards
    • If a patron loses his/her library card, he should notify the library as soon as possible and request a replacement.
    • All patrons, adult and juvenile, are expected to bring their library cards with them if they intend to check out items. An individual who repeatedly ignores this expectation may be denied the privilege of checking out materials until they present their card at the library.

    C. Loan periods
    • Three (3) weeks for books, cassettes, audiobooks, and compact discs.
    • Reference books do not circulate.
    • Interlibrary loans are due the date indicated by the lending library.
    • Books may be renewed if there is not a waiting list for the title.
    • Current issues of periodicals do not circulate.
    • A limit of ten (10) items may be borrowed at one time by a patron

    D. Reserves
    • Reserves may be placed by patrons either in person, over the phone, or electronically via our catalog Patrons will be notified by telephone or email when the materials are available.

    E. Fines and charges
    • The fines for overdue materials are determined by the Friends of the Winston Library Board. The fine schedules will be included in the Internet Library System software and updated by the staff as needed.

    F. Damaged materials
    • If materials are damaged so as to be judged by the library as being unsuitable for the collection, the patron must pay the replacement cost. A notice of these charges will be sent to the borrower; a sample of the notice follows:

    G. Confidentiality
    • User records of the Winston Library showing 1) use of specific library materials consulted, borrowed, acquired or transmitted, by a named person; or 2) consisting of the name of a library patron together with the person's address or telephone number, or both, are conditionally exempt from disclosure (ORS 192.502.22)
    • These records include, but are not limited to:
      • Circulation records
      • Borrower registration records
      • Records created to facilitate access to and/or use of library information, materials and services.
      • The Winston Library reserves the right to use library records for administrative purposes, such as recovering overdue materials, payment for lost items, customer surveys and other administrative mailings. Circulation and registration records may be used only by a library employee working within the scope of his or her duties or by outside agencies charged with the enforcement of library rules and policies or collection of library property, unpaid fees, fines or other charges.
      • The Winston Library recognizes that the disclosure of a person's record showing specific library use is an invasion of privacy. Circulation records will not be divulged voluntarily to anyone except the patron or someone who can produce the patron's library card number. User records will be provided pursuant to lawfully issued subpoenas or warrants issued by a court of competent jurisdiction. When a subpoena or warrant is served on the Library, the subpoena or warrant shall be delivered to the Friends of the Winston Library Board or designee, who shall guide the Library's response. The Board may consult with an attorney if served with a subpoena or warrant.

VIII. Library Hours

  1. Library Hours will be noon to 6 p.m. Monday, Tuesday, Thursday, and Friday.
  2. The Library will follow the recommendation and actions of the city (or village) between 8:30 a.m. and 5:00 p.m., Monday through Friday. Closing during other days and hours will be at the discretion of the Library Volunteer Coordinator, Library Director, and Board President.

IX. Reference Service Policy

The Winston Library:

X. Public Relations Policy

Public relations goals of the Winston Library are:

XI. Equipment Use Policy

XII. Internet Use Policy

XIII. Financing

XIV. Board of Directors